Schedules
Build, publish, and notify staff shifts weekly.
Schedules gives managers a weekly grid for staffing every location: people down the rows, seven days across the top. Click a cell to add a shift, or leave it open for any staff member to pick up. Everything starts as a private draft, so you can shuffle the week before anyone sees it. Publish flips drafts live and notifies each person by email and push. Time-clock punches overlay each shift.
M
T
W
T
F
SC
Sarah9a–5p
9a–5p
9a–5p
MJ
Marcus7a–3p
7a–3p
7a–3p
Open
5p–9p
Total
8h
8h
8h
16h
8h
Click-to-fill weekly grid
Lay out a location's week with people on the rows and seven days across the top, totals live.
Publish and notify
Flip all of the week's drafts live at once and send each person an email and push summary of shifts.
Recurring shift series
Repeat a shift across selected weekdays through an end date, creating the batch as drafts.
Copy last week forward
Reuse a steady rota by copying last week's shifts forward at the same times and staff as new drafts.
M
T
W
T
F
hrs
SC
Sarah9a–5p
9a–5p
9a–5p
32h
MJ
Marcus7a–3p
7a–3p
7a–3p
24h
Day total
8h
8h
8h
16h
8h
56h
Publish week8
Publish 8 drafts
8 new shifts will be visible to staff. We'll notify everyone affected.
SC
Sarah Chen3 new shiftsMJ
Marcus Johnson3 new shiftsPP
Priya Patel2 new shiftsNotify 5 staff by email + push
Publish & notify
New shift
Repeating, creates 12 drafts.
Days of week
M
T
W
T
F
S
S
Repeat until
Jun 30, 2026
Creates 12 drafts through Jun 30
Cancel
Create 12 drafts
Copy last week
Jun 1 – Jun 7Copied 6 shifts from last week as drafts
SC
Sarah9a–5pFront deskDraft
MJ
Marcus7a–3pBaristaDraft
A weekly grid built for fast staffing
Staff fill the rows and the week fills the columns, with today highlighted. Click a cell to add a shift or a shift to edit it, and watch per-person, per-day, and weekly totals recalculate.
Draft now, publish when ready
New shifts save as drafts only admins can see, so you can plan in private. Publish flips every draft live in one action, and a confirm popover previews who will be notified first.
Recurring shifts and one-click week copy
Turn on Repeat to create a series across chosen weekdays through an end date. Copy last week pulls every prior shift forward at the same times and people, landing as fresh drafts for review.
Schedule against the clock
Each shift overlays the matching time-clock entry, marking punches on time, late, active, or missed. Open shifts render in their own row until assigned, and unpaid breaks are deducted from totals.
Frequently asked questions
Common questions about Deskie pricing and features.
Related features
Features that work great with Schedules.
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